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Accounts Receivable Clerk
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Job Summary:
The Accounts Receivable Clerk will assist
in ensuring that the company receives payment for goods and services offered to
customers. Responsible for day-to-day data-entry and reconciliation and
collection of customer ordering, receipting, product/inventory balances.
Supervisory Responsibilities:
●
None
Essential Functions (in a typical work week):
Any
employee may be required by their manager to perform any of the duties
described in their position description, and other duties which may be
necessary or desirable for which the employee is qualified.
●
Creates invoices
according to company practices; submits invoices to customers.
●
Retrieves customer
credit card data, posts to accounts, generates reports, determines credits and
debits for EFT processing
●
Maintains and updates
customer files, including name or address changes, mergers, or mailing
attentions.
●
Conducts auditing and
research of account discrepancies to ensure accuracy of payments received.
●
Creates reports
regarding the current status of customer accounts as requested.
●
Invoices monthly
fees/credits for third-party stations.
●
Creates payments, account
crediting and reconciliation for customers and inter-company.
●
Review of bulk fuel
delivery tickets for accuracy and reconciliation.
●
Reconciliation of
accounts receivable on a periodic (at least bimonthly) basis.
●
Copies, files, and
retrieves materials for accounts receivable as needed.
●
Relays changes of
information/procedures to appropriate staff.
●
Data-entry of product
inventory for A/P process.
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Responsible for
monthly physical inventory count for the company warehouse.
●
Maintenance of
inventory cost and current promotion sales of products.
●
Prepares, posts,
verifies, and records customer payments and transactions related to accounts
receivable.
●
Calculate and
communicate pricing for select customers
●
Acts as back-up for
incoming phone calls and customer service at the front counter.
Secondary
Functions (in a typical work week):
The individual in this position may be asked,
on occasion, to assist other positions as needed/necessary.
●
Paperwork processing
for farmer exceptions.
●
End of month and/or
annual processes and reconciliation
●
Banking functions,
initiate or approve EFT’s, reconcile accounts, make deposits, etc.
●
Retrieve and sort mail
Required
Knowledge, Skills and Abilities:
●
Excellent verbal and
written communication skills.
●
Proficient in
Microsoft Office Suite or related software as well as other accounting software
programs.
●
Ability to operate
related office equipment, such as computers, 10-key calculator, copier and
phone system.
●
Ability to work
independently and in a fast-paced environment.
●
Ability to anticipate
work needs and interact professionally with customers.
●
Excellent
organizational skills and attention to detail.
●
Ability to problem
solve and work collaboratively
●
Must have good math
skills
Education and Experience:
●
High school diploma or
equivalent required; Associates or Bachelors degree in Accounting preferred.
●
At least two years of
related experience required.
●
A combination of
relevant work experience may be considered in lieu of education preferences.
Physical Requirements:
●
Prolonged periods
sitting at a desk and working on a computer.
●
Must be able to lift
up to 35 pounds at times.
Work Environment:
● General office
environment, which may contain exposure to moderate levels of noise in a
moderately paced environment. Some
weekend and evening hours may be required during peak times. Frequent telephone contact. Works with other departments to deliver
optimal service and meet goals.